The Web Your Business Companies ensures that all personally-identifiable information collected is collected lawfully and in accordance with the UK Data Protection Act of 1998.
Our Policy recognizes two kinds of personal data that deserve varying levels of protection. Personally-Identifiable Information includes, for example, e-mail addresses, billing information, employment status and "click stream" data that tracks user activity on a Web site or online service. A subset of that category, Sensitive Data, deserves additional safeguards. Sensitive Data includes, by way of example, Social Security numbers, personal financial data (such as specific salary, net worth or individual portfolio information), and information about specific medical conditions.
The Web Your Business Companies is committed to using all reasonable efforts to abide by the following Policy statement:
- Collection. Personally-Identifiable Information will only be collected to the extent that The Web Your Business Companies deems reasonably necessary to serve a legitimate business purpose. Please be aware that if you disclose Personally-Identifiable Information on Website message boards or chat areas, that information may be collected and used by third parties without our knowledge and may result in unsolicited communications from third parties. Such activities are beyond the control of The Web Your Business Companies.
- Notification. Customers and prospects will be notified (usually at the point where Personally-Identifiable Information is collected) as to the uses the business unit may make of the Personally-Identifiable Information collected from them.
- Choice: Opt Out for External Distribution of Personally-Identifiable Information. Customers and Prospects will be given the opportunity to refuse permission for External Distribution of their name, address or other Personally-Identifiable Information through an Opt Out mechanism. (External Distribution does not include certain limited distributions such as sharing Personally-Identifiable Information with an entity working on behalf of The Web Your Business Companies to serve our customers; transfer of Personally-Identifiable Information in conjunction with the sale or similar transfer of a business unit; or the disclosure of Personally-Identifiable Information in connection with legal proceedings, investigations of crimes or other wrongdoing. However, sharing Personally-Identifiable Information with an entity working on behalf of The Web Your Business Companies or transferring Personally-Identifiable Information in conjunction with the sale or similar transfer of a business unit is considered an Onward Transfer and will be handled as described below.)
Opt Out for Internal Marketing. Customers and Prospects will be given the opportunity to refuse permission for Internal Marketing of their name, address or other Personally-Identifiable Information through an Opt Out mechanism. Internal Marketing may include activities generated, initiated or produced by one or more of our parent Web Your Business Group of companies with the expressed intent of marketing a Web Your Business product. Your may at any time opt out of such activities by sending an email to [email protected] You should find the opportunity to opt out whenever you find your information gathered for marketing purposes. This opt out will be in the form of an opt out check box.
- Security. Appropriate safeguards will be implemented to ensure the security, integrity and privacy of Personally-Identifiable Information about our customers and prospects.
- Access: Review and correction. Procedures have been developed through which customers and prospects can, upon request, review and correct the Personally-Identifiable Information that has been collected from them by The Web Your Business Companies. These procedures may not, however, compromise the security, integrity and privacy of either The Web Your Business Companies' own proprietary databases or databases licensed from third party companies.
- Sensitive Data. The collection and use of Sensitive Data carries with it special obligations and responsibilities in order to maintain the data's security, integrity and privacy. Sensitive Data will not be rented or otherwise made available for External Distribution outside The Web Your Business Companies (although it may be made available through Onward Transfer as described below). Customers and prospects will be given the opportunity to refuse permission for their Sensitive Data to be distributed outside of the business unit that collected the Sensitive Data through use of an Opt Out mechanism for Internal Distribution within The Web Your Business Companies.
Note: Customers of units based in an EU Member State will be asked for explicit consent (Opt In) to the transfer of EU Sensitive Data outside of the EU, including an Internal Distribution or transfer that takes place within a particular business unit of The Web Your Business Companies.
- Onward Transfer. Whenever The Web Your Business Companies permits a third party outside of The Web Your Business Companies to access Personally-Identifiable Information through either External Distribution or Onward Transfer, commercially appropriate procedures will be followed to help ensure that the Information is used only for authorized purposes and by authorized persons in a manner consistent with the choices customers and prospects have made under this Policy, and that the security, integrity and privacy of the information is maintained. Please note that our Website may contain links to other Websites that have their own privacy policies and practices. While The Web Your Business Companies will employ commercially appropriate procedures to help ensure that your information is only used for authorized purposes as described above, The Web Your Business Companies cannot make any guarantees with respect to the actions or policies of such third parties.
Children: Collection and use of information from children under the age of thirteen will be made in compliance with the Children's Online Privacy Act of 1998. Specifically, The Web Your Business Companies will:
- Provide parents or guardians with notice of our information practices;
- obtain prior verifiable parental or guardian consent for the collection, use, and/or disclosure of Personally-Identifiable Information from children;
- provide a parent or guardian, upon request, with the means to review the Personally-Identifiable Information collected from his or her child;
- provide a parent or guardian with the opportunity to prevent the further use of Personally-Identifiable Information that has already been collected, or the future collection of Personally-Identifiable Information, from that child;
- limit collection of Personally-Identifiable Information for a child's online participation in a game, prize offer or other activities to Personally-Identifiable Information that is reasonably necessary to participate in the activity; and
- establish procedures to protect the confidentiality, security and integrity of the Personally-Identifiable Information collected from children.
- Cookies: The Web Your Business Companies policy on Cookies is that they should not be used to provide access to Personally-Identifiable Information other than where explicity approved by the person browsing the site. An example of this kind of use would be a 'Remember Me' facilitiy within one of our online stores. This use will allow the person to explicitly permit their personal details to be stored (on their computer) and retrieved when they return for a repeat purchase, to aid them in a rapid checkout procedure
- The Corporation also has established a standing Privacy Steering Committee consisting of senior corporate executives and managers from our major business segments. This Committee will continue to oversee implementation of and compliance with our Policy and will adapt the Policy to reflect changes in technology and customer expectations. The co-chairs of the Committee are also charged with handling unresolved customer concerns. You can reach them by sending an e-mail message to [email protected]
- If you feel that we are not abiding by this or any other posted privacy policies, you should first contact our Privacy Steering Committee by email using the [email protected] address. If you do not receive acknowledgment of your inquiry or your inquiry has not been satisfactorily addressed, you should then contact TRUSTe at http://www.truste.org. TRUSTe will then serve as a liaison with the Web site to resolve your concerns.